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All Pro Dad Experiences Coordinator

Family First is seeking an event coordinator (part-time/contractor) for our All Pro Dad Experiences, our signature, on-turf events. Contractor should have experience in event logistics and coordination and will apply this knowledge to the project and will report to the Partner Services Program and Event Manager.

Family First is seeking an event coordinator (part-time/contractor) for our All Pro Dad Experiences, our signature, on-turf events. Contractor should have experience in event logistics and coordination and will apply this knowledge to the project and will report to the Partner Services Program and Event Manager.

The Contractor is responsible for helping to execute the following responsibilities for Family First:

  • Schedule and book all staff travel.
  • Develop and execute event attendance action plan.
  • Write promotion and participant email copy.
  • Coordinate outside partner/sponsor involvement.
  • Serve as liason to event emcee.
  • Conduct vendor outreach.
  • Complete purchase orders and invoice requests.
  • Create event timeline/map.
  • Order supplies/resources/signage for events.
  • Secure volunteers.
  • Complete all packing and shipping.
  • Monitor general events inbox.
  • Execute day of event logistics.
  • Submit a weekly progress report to event manager.

The ideal candidate is detail-oriented, works well under pressure in advance of an event and during the event, directs others well at an event, and is a master at managing timelines and multiple aspects of an event.

With over 100 events produced, we have developed a robust timeline and execution plan. Training and oversight provided. Between January to June 2022, we will be conducting up to six events with up to 172 hours per event at a flat contract rate. Hours are flexible except for week of event. Events are held on Saturdays in Florida (2), and potentially Indiana, South Carolina, Texas, Georgia.

Prefer Tampa-based employee as event inventory is sent and received from Tampa.

EMAIL US

Please email us your resumé.

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